What’s the Purpose of a Check-out Inventory Report?

IAM Inventories

A professionally prepared check-out inventory report can avoid disputes.

At the end of a tenancy, a check-out inventory report and inspection is carried out and records the changes and dilapidations that have occurred in the property during the tenancy.

Tenants are expected to return the property at the end of the tenancy in a similar condition to that at the start, with allowance made for fair wear and tear.

IAM Inventories apply reasonable everyday usage guidelines which are determined by such factors as the length of the tenancy, the different parts of the property and the quality of the property or its contents.

The check-out process is important to the tenants, as it is now they want to know if they will get all their deposit back. We recommend the check-out report is carried out after the tenant has cleaned, removed their possessions and left the property.

We compare the condition, contents, and cleanliness of the property to the inventory that was agreed during check-in. We will also verbally notify the instructing party if there are any problems that need immediate attention ie: broken window, leaking tap.

The check-out will highlight the differences found, photographs and a descriptive opinion will be expressed in respect of those items that would constitute fair wear and tear, as well as items,  noted that are the tenants responsibly or if any maintenance items are required by the landlord.

Cleaning is often the major area of dispute.  Landlords and tenants are advised to keep safe all receipts relating to cleaning and repairs carried out before during or at the end of a tenancy.

We take note of the closing meter readings, if meters are accessible, take photographs of the meters and collect all the keys from the tenant (if the tenant is present) and compare them to the keys issued at the check-in to ascertain any liability for loss or damage.

During the colder months, IAM recommends putting the heating on low which is often a requirement of the insurance company providing empty property insurance.

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People and property are my passion, and I love it when they work together in harmony, especially when it involves a binding legal agreement that provides an accurate written record of the condition, contents, and cleanliness of a property at the beginning, during and end of a tenancy. My role is to share insights, knowledge, skills, and know-how with people invested in property. Read more about the evolution of IAM Inventories.